Creating Allowances on Custom Leave Types in Simployer One

What is a custom leave type allowance?

Simployer One lets you create custom leave types for categories that don't fit standard absence reasons — for example, study leave, wellness leave, or other special absence types. For any custom leave type, you can add an allowance, which controls how many days employees are permitted to take per year.

An allowance includes:

• A total number of days employees are entitled to per cycle
• A month when that allowance renews each year
• An optional strict limit that blocks requests exceeding the allowance

How do I access custom leave type settings?

Custom leave types are listed together with the default leave types on the Time off settings page.

1. In the main menu, select Settings.
2. Under Time and absence, select Time off settings.
3. In Leave types & policies, find your custom leave type and click View.
4. Under Policies, click Edit on an existing policy, or click + New policy to create a new one.

How do I set the allowance parameters for a custom leave type?

Once you're in a custom leave type policy:

1. Select Include allowance to turn on the allowance functionality. An Allowance section appears at the bottom of the form.
2. Enter the Total Number of Days — the maximum number of leave days employees can take within one cycle.
3. Select the Annual Cycle Month — the month in which the allowance renews each year.
4. Click Save.

Note

The allowance resets automatically each year in the month you select.

How do I enforce a strict allowance limit for a custom leave type?

You can optionally enable Strict Allowance Limit to control whether employees can exceed their allowance.

• If enabled, employees are blocked from submitting a leave request that would exceed their remaining allowance.
• If disabled, employees can still submit requests beyond their allowance, and the excess is tracked rather than blocked.

Tip

Use the strict limit if you need to enforce a hard cap on a leave type (for example, a fixed annual quota). Leave it disabled if you want visibility into overages without preventing the request.